Satisfactory Academic Progress Standards for 2020-2021

​​​​​​​​​​​​​​​To keep getting financial aid every semester, you must move forward in your program of study. For a quick overview of the standards you are required to maintain, s​ee our Satisfactory Academic Progress flowchart.

  • The Dallas College is required by law to formulate standards to measure a student's progress toward completion of a program of study while receiving financial assistance through federal, state or institutional student aid programs by applying both qualitative and quantitative measurements to academic work [34 CFR 668.34]. To comply with applicable laws and accreditation standards, Dallas College has developed a policy describing Satisfactory Academic Progress (SAP) for both applicants and recipients of student financial aid. The following SAP policy measurements became effective July 1, 2018. These measurements shall be used to determine student eligibility for all need-based and Federal Title IV financial assistance, unless the terms of a particular grant or funding source state otherwise. All current and returning students to Dallas College, after a lapse of one semester or longer, will be re-evaluated under the current SAP policy. Satisfactory Academic Progress is measured at the end of each payment period of enrollment. Some financial aid programs have specific requirements. In those instances, the program requirements will supersede the general SAP policy stated here.

    Each financial aid applicant must select a primary program of study on eConnect (login required) prior to receiving financial aid payments. A student can receive a retroactive financial aid payment for a prior term within the payment period only if he or she had a program of study selected or a degree program through Admissions for that particular payment period of enrollment. Students may not be allowed financial aid funding for multiple changes of programs for the purpose of extending financial aid eligibility. All previously repeated college-level courses will be counted.

    Transfer students must submit official transcripts from all previous colleges attended. If you have an unevaluated transcript with a print date that is more than three years old, you must submit a new one for evaluation. For those who transfer to Dallas College, all previous college transcripts must be received and evaluated by the deadlines listed below. If you are applying for financial aid, please be prepared to pay tuition and fees until financial aid is evaluated based on your transfer request and eligibility.

    The deadlines for submitting transcripts for the next term are:

    Summer - March 15

    Fall - May 1

    Spring - October 1​

A student may apply for and, if eligible, receive financial aid for attempted credit hours that do not exceed 150 percent of the minimum number of hours required to complete the student's primary program of study. All hours attempted toward the completion of a program of study will be counted regardless of whether financial aid was received or not. Credit hours transferred to the Dallas College are counted when calculating the 150 percent Maximum Time Frame. Once SAP is calculated, students who have attempted 150 percent of the minimum number of credit hours need to complete their primary program of study, will be placed on Financial Aid Suspension. Students who are placed on Financial Aid Suspension may have exhausted their financial aid eligibility to complete the program and may not receive financial aid benefits to complete their primary program of study. Previous hours attempted by a student who have been cleared for a "fresh start" by the Dallas College will continue to be counted toward the student's 150 percent Maximum Time Frame.

Examples:

  1. For a student completing an associate degree program that requires 60 hours, the student must complete the degree within 90 attempted hours. The student will lose eligibility for additional financial aid to complete the program after 90 attempted hours.
  2. For a student completing a certificate program that requires 32 hours, the student must complete the certificate within 48 attempted hours. The student will lose eligibility for additional financial aid to complete the program after 48 attempted hours.


SAP Treatment of Developmental and ESOL Course Work

An eligible student may receive financial aid for a maximum of 30 attempted credit hours of developmental/remedial course work. Once the 30 credit hour maximum is reached, additional developmental credit hours will not be used towards calculating the award amount. Students taking ESOL classes, counted as developmental hours, may submit a written request to the Financial Aid Office to exclude ESOL classes from the 30-hour maximum. All developmental and ESOL course attempts and grades are used in the measurement of the Pace of Progress as well as the Cumulative GPA.

Reinstatement Procedures

The Dallas College Office of Financial Aid will review academic records at the end of each period of enrollment and determine each student's Satisfactory Academic Progress status. A student who fails to meet the Satisfactory Academic Progress minimum standards for Pace of Progress or Cumulative GPA but has not exceeded the 'Maximum Time Frame' will be placed on Financial Aid Warning for one period of enrollment. If the student fails to attain the minimum standards for Pace of Progress or Cumulative GPA by the end of the Warning period, he or she will be placed on Financial Aid Suspension. As described in the policy above, a student who exceeds the 'Maximum Time Frame' and fails to maintain the minimum standards for Pace of Completion, Cumulative GPA or both will be placed on Financial Aid Suspension without a Warning period.

To regain financial aid eligibility, a student placed on Suspension must pay enrollment related expenses from personal resources until the minimum Satisfactory Academic Progress standards are met. The student's progress will continue to be reviewed at the end of each period of enrollment. Eligibility will automatically be reinstated for the next period of enrollment upon successful completion of a period of enrollment in which the student meets the required Satisfactory Academic Progress standards described in this policy.


Definitions

Financial Aid OK. Under a Financial Aid OK status, a student is considered financial aid eligible and is regarded as meeting Satisfactory Academic Progress standards and can continue to receive financial aid.

Financial Aid Warning. Under a Financial Aid Warning a student is not meeting Satisfactory Academic Progress standards for Pace of Progress or Cumulative GPA and may continue to receive financial aid for one period of enrollment.​

Financial Aid Evaluation. Under a Financial Aid Eval, the determination of whether a student is meeting the Satisfactory Academic Progress standards and therefore considered financial aid eligible must be reviewed. Some reasons that this may occur include the student has reached the Maximum Time Frame or the student has not attended the Dallas College in the past few years.

Financial Aid Suspension. Under a Financial Aid Suspension a student is not considered financial aid eligible and is not meeting the Satisfactory Academic Progress standards for the next period of enrollment.

Period of Enrollment. A period of enrollment is equal to one term or semester with summer treated as one term for this purpose. For this purpose the Winter Term is included as part of the Spring Term and the May Term is included as a portion of the Summer Term.​