Supplemental Employment

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HROG Section:	Compensation
Document Title:	Supplemental Employment
Initial Date Posted:	June 5, 2002
Last Date Revised:	Summer, 2006 April 1, 2003 (replacing June 5, 2002 document Sept. 4, 2007 (CCAB) April 4, 2008 Nov. 22, 2011 March 26, 2012 (CCAB)
Board Approval:	Sept. 2, 2008
Applies To:
Source:	District Human Resources
Related TASB Policy:	DJ (local)

Purpose:

As authorized in DJ (Local), agreements for supplemental employment may be made with DCCCD employees for the performance of duties in summer school, evening colleges or other assignments beyond the regular contract. Such service shall be compensated at rates established by the Board. The Chancellor is authorized to approve such agreements, and may establish procedures for the delegation of such authority.

Background:

Definitions:

Contact Hour: An instructional unit of time in which a student has contact with an instructor; includes both lecture and laboratory time.

Credit Hour: The unit of credit earned for course work. Each college course is worth a certain number of credit or semester hours. This number is determined by the type of class and the number of hours per week it meets. For example, a three-credit-hour class (English, history, etc.) meets three hours per week during the fall/spring semester; a four-credit-hour class (science, languages, etc.) meets six hours per week.

Workload: A full-time instructor's contractual workload is a minimum of 30 hours each week on campus. A full-time instructor's workload shall include a teaching assignment that normally shall not exceed 15-credit hours, posted office hours spread throughout the week, and campus time that may include, but is not limited to, class preparation, registration, commencement and similar activities. The performance of these activities may vary for non-traditional instruction such as distance learning that may not require on campus instruction. A normal teaching assignment may also include evening and weekend classes. The Chancellor shall establish equivalent teaching assignments for lab hours, self-paced instruction and other non-traditional modes of instruction.

Part-time (adjunct) instructor's maximum workload. (This section applies to anyone working as an adjunct, except for DCCCD full-time Faculty).

Based on the amended Rule 31.14 – One-half time employed effective September 1, 2011, actual course instruction is measured in course or semester hours will be counted as a minimum of two clock hours per course. A part-time (adjunct) instructor's maximum workload is not to exceed 18 clock hours per week. Each credit hour is equivalent to two clock hours. Labs on the other hand are counted as one clock hour per lab hour. A part-time instructor's workload shall include preparing for and teaching assigned classes, providing consultation to students, conducting examinations and submitting grades to the college. Like a full-time instructor, activities may vary for nontraditional instruction. The college shall compensate part-time instructors for additional activities as assigned. Also part-time faculty (non-retirees) who exceed the new TRS definition of part-time will cause the DCCCD to pay a 6.4% TRS contribution when hours worked exceed 18 clock hours. A college president or designee may grant an exception when college need requires an adjunct instructor to exceed the allotted hours. In these cases the location in which the overage resulted is responsible for the TRS contribution out of their budget. Appropriate documentation will be required in these incidences. For purposes of these guidelines, hours worked are an accumulation of any and all hours whether teaching or non-teaching that total 18 clock hours.

TRS Retirees - See HROG - Guidelines for TRS Working Retirees

Semester: This is the description of a specified period of work under this guideline. Length varies and load is calculated separately for fall, spring, each summer semester and each semester of a nontraditional length (i.e., may term, winter term, etc.)

Supplemental employment: is a term describing extra service, adjunct employment or overload and applies to DCCCD faculty, administrative and professional support staff who may take on additional assignments/duties beyond the regular scope of their position.

Eligibility:

Supplemental compensation may be earned for:

Assignment to a special project (for extra pay) during the normal workday as approved by the President or Chancellor (as dependent upon the location of the employee). The normal workday is generally between the hours of 8 a.m. and 5 p.m. on weekdays, except as approved by the President or Chancellor as appropriate.

Teaching in credit classes--18 clock hours per semester. In emergency or unusual circumstances (such as for fast-track classes) exceptions may be requested by the Instructional Dean/Instructional Division Chair with approval granted by President or designee and shared with the Chancellor as per usual college procedures.

Supplemental employment shall not increase the load of part-time employees so as to become full-time employees (30-hour workweek) through the combined use of supplemental load and community service courses.

The awarding of any Instructional Development grant in excess of equivalent pay for 49 percent of the 30-hour workweek or that extends beyond one semester or one six weeks summer session must be approved by the President.

Procedures:

Supplemental Guidelines and Workload Interpretations
The following grid is used to determine workload factors for courses listed in the course master and catalog with "lecture/lab" designations* (e.g. 3 lec., 3 lab):

                             (Regular Semester)
                               LECTURE HOURS

		.5	1	2	3	4	5	6	7	8	9	10
L	0	3%	7%	13%	20%	27%	33%	40%	47%	53%	60%	67%
A	1	4%	11%	18%	24%	31%	38%	44%	51%	58%	64%
B	2	9%	16%	22%	29%	36%	42%	49%	56%	62%
	3	13%	20%	27%	33%	40%	47%	53%	60%	67%
H	4	18%	24%	31%	38%	44%	51%	58%	64%
O	5	22%	29%	36%	42%	49%	56%	62%
U	6	27%	33%	40%	47%	53%	60%	67%
R	7	31%	38%	44%	51%	58%	64%
S	8	36%	42%	49%	56%	62%
	9	40%	47%	53%	60%	67%
	10	44%	51%	58%	64%
	11	49%	56%	62%
	12	53%	60%	67%
	13	58%	64%
	14	62%
	15	67%

The following chart is used to determine workload factors for courses listed in the course master and catalog with "contact hour" designations (e.g. 90 contact hours):

(Regular Semester) LECTURE HOURS
30 Contact hours/semester	9%
60 Contact hours/semester	19%
90 Contact hours/semester	28%
120 Contact hours/semester	37%
150 Contact hours/semester	47%
180 Contact hours/semester	56%
210 Contact hours/semester	66%
240 Contact hours/semester	75%
270 Contact hours/semester	84%
300 Contact hours/semester	94%
330 Contact hours/semester	103%

District Personnel may be selected from time to time to assume additional duties for extra compensation (an "overload"). In making such selection, the administrator shall consider the employee's ability to perform their regular duties and the duties of the supplemental agreement, along with the specific limitations and restrictions contained in the following paragraphs of this memorandum.

Supplemental employment of DCCCD employees during the academic year is compensated as follows:

Assignment/Workload Regulations	Compensation
Administrators Teaching (Band 3 and above, President or Chancellor approval is required depending on location of administrators.) Supplemental employment of administrators shall not exceed 14.7 hours/week.	$656.48 per unit
Fulltime Faculty teaching overload	$656.48 per unit
Professional Support Staff Teaching (*Note: Equivalent Community Service rate may be used as applicable). Supplemental employment of professional support staff employees shall not exceed 14.7 hours/week.	$656.48 per unit

Note: An approved adjusted work schedule is required each time an administrator or a professional support employee teaches a class during their normal working hours.

The adjusted work schedule must be approved by the location Cabinet member and submitted to the location HR office with the signed extra service contract, prior to the start of the class(es) to be taught. Adjusted work hours will documented and tracked via location tracking mechanisms to clearly document the adherence of the incumbent to the adjusted work schedule. For example, a timesheet may be utilized to track time used and given back. It is the responsibility of the supervisor to regularly monitor the arrangement to assure that the adjusted work schedule is adhered to.

The adjusted work schedule will be kept on file with the Extra Service Contract.

These amounts, defined as the minimum dollar per band, may be used for employees performing supplemental duties as listed. Please note that for all categories listed, the minimum hourly rate is to be used in accordance with the job title code assigned for the position.

Position	Rate of Pay
Administrators or faculty supervision supplemental administrative responsibilities (includes Saturday supervision). Please note the following: -Not to exceed 140 hours per semester. -These categories and rates are not to be used in lieu of assignment to an existing job title code/description on the PSS schedule.	$19.25 Band I $22.17 Band II $24.94 Band III $27.72 Band IV $34.08 Band V

Employee Responsibility:

HR Responsibility:

Exceptions To Policy:

Please note it is required that the location CEO/President review all exceptions with the Chancellor prior to approval.

If an instructor's workload is not reasonably measurable by current guidelines, the instructor will be compensated as determined by the Vice President and President and District Human Resources in accordance with these guidelines.

Exceptions to Use of the "Lecture/Lab" Grid: The "contact hour" chart is used to determine workload factors for physical education (P.E.) activity courses. In this provision PE activity course means a course of instruction which is primarily non-lecture and in which psychomotor skill development is emphasized as illustrated by, but not limited to, golf, tennis and weight training.

Other Notes:

Equivalencies and Restrictions:
The following equivalencies, exceptions and restrictions have been established:

Large-Group Instruction (LGI): Normal class size for a single section plus 10 percent, times 2 for double LGIs or times 3 for triple LGIs. Enrollment should be 70-110 percent of the resulting number. "Normal" is regarded as the usual size of a course in a given discipline on a given campus.
Supervision of Instructors: Fifteen (15) instructors is the equivalent of one three credit hour course load (one instructor is equal to 4 hours of supervision).
Open-lab Instruction: No limitation on number of students; however instruction (as supplemental employment) shall not exceed seven credit hours per term.
Cancellation of a Credit Class This provision applies to supplemental and part-time employment only.
If a credit class meets at least once and is canceled, the District shall compensate the instructor not to exceed eight contact hours at the appropriate extra service rate.