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Filtering Messages

 

Creating Rules

You can use rules to define actions that you want to be performed on items you receive. For example, you can forward messages or move messages to folders. Rules can help you organize your Mailbox, automate your Mailbox while you are away or delete unwanted items.

  1. From the NetMail Web interface, click the Options icon and then click the Rules tab. 
  2. Under the Create New Rule heading, select the type of rule you want to create:
    • Move To: Moves an item to the folder you specify. You can apply the rule to all new items or only new items that meet your established criteria.
    • CC To: Add a designated address to the CC field. You can apply the rule to all new items or only new items that meet your established criteria.
    • Delete: Marks an item as deleted. You can apply the rule to all new items or only new items that meet your established criteria.
    • Forward To: Forwards an item to the recipients you specify. You can apply the rule to all new items or only new items that meet your established criteria.
  3. Click the drop-down list to select the mail message field you want to monitor (options include From, To, CC, Subject, Body and Apply to all Messages).
  4. In the Contains field, type the text you want to search for in the mail message field you selected in step 3.
  5. Supply the information needed to perform the relevant action if the condition described by the If and Contains items is true.
    For example, if you are setting up a Move To rule and you want to move all messages that meet your condition to a folder you created called "Urgent," you would select the Urgent folder from the Move To drop-down list.
  6. If you want WebAccess to apply the rule only to the first item that meets the stated criteria, place a mark in the Stop processing on match check box.
  7. Click the Save button located at the bottom of the window to save the rule to the Rules list. By default, the rule is automatically activated.
  8. To keep the rule active, click Close.

Deactivating Rules

To deactivate the rule, unmark the rule's Activate box, and then click the Save button located at the bottom of the window.

Deleting Rules

To delete a rule, click Delete in the column to the right of the rule you wish to delete.