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Documentation Guidelines

 

Students who are seeking accommodation support services from the Disability Services Office are required to produce documentation that verifies the eligibility of the student under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. Documentation serves as a foundation that legitimizes the student’s request for accommodations that are appropriate and reasonable. The documentation presented must describe the nature of the disability and its impact on learning.   

Documentation should include but is not limited to:   

  1. An evaluation by a qualified professional that makes evident the current impact of the disability including a description of the diagnostic tests, methods and/or criteria used. Documentation should be current, preferably not older than five years.
     
  2. Specific information on the functional limitations of the individual as it relates to the post-secondary academic environment.
     
  3. The expected progression or stability of the disability over time. Periodic updates of documentation may be requested in situations where the etiology of the disability and the student’s level of functioning may change significantly over a short period of time.

  4. Treatments, medications, accommodations, auxiliary aids and services currently prescribed or in use.

  5. The professional’s signature, title, credentials, date and license number on professional letterhead.   

Further assessment and documentation by a qualified professional may be required. In cases where documentation is insufficient, students will be asked to provide additional or clarifying information.   

Generally, the following documentation is not sufficient for the provision of services and accommodations:

  • High school ARDs and/or 504 plans
     
  • Documentation in which screening instruments or rating scales are used as the sole diagnostic tool

  • Medical chart notes or prescription pad notations

  • Testing instruments normed (standardized) for children rather than adults

Students should be aware when enrolling in classes at multiple colleges of DCCCD that accommodations and procedures may vary from college to college. Students should contact the Disability Services Office at each college in order to request services.