| Procedures: |
- Upon a vacancy, the chancellor identifies an interim or other temporary appointment(s) (as needed) and announces to the location/district.
- District Human Resources provides the chancellor with a draft of the job description for review and approval.
- The chancellor appoints a location search team (LST) with input from his executive staff and the location's employee group leadership. The total number to serve on the LST will vary at the chancellor's discretion but will be diverse in ethnicity and gender. All employee groups will be represented. The initial task for the LST is to elect co-chairs to assist in the initial screening with at least one of those co-chairs to be an employee regularly assigned to the hiring location.
- The chancellor will charge the LST to be facilitated by District Human Resources. As a part of the charge by the chancellor, a formal timeline for the screening team will be provided. The LST is responsible for developing a systematic interview approach and conducting interviews.
- The chancellor conducts at least one open forum with appropriate constituents (generally all employees at the location of assignment) for the purpose of gaining input into the specific challenges and skills/abilities desired in finding a person to fill the vacant position. District Human Resources is responsible for the facilitation and documentation of these discussions.
- District Human Resources provides the chancellor with a draft of the position vacancy and advertising copy for review and approval. The chancellor will discuss the final draft with the LST co-chairs and other committee members as appropriate. Additional announcements may be mailed to a variety of community college leaders and others throughout the country.
- Applications and required collateral materials will be accepted by District Human Resources. District Human Resources will review each application as it is received and will forward qualified individuals to the executive screening team for a "paper screening." Applications from internal and external candidates will be considered equally.
Generally, the executive screening team will be composed of the vice chancellors, executive director board/governmental relations, a current DCCCD college president and the co-chairs of the LST or if decided that during the initial kickoff meeting with the Chancellor that the LST seeks an expanded role in the screening process, the LST may request that the Chancellor accept an alternative executive screening team that is composed of current LST members as follows: the search team co-chairs, plus members of the greater LTS as follows: 3 Faculty, 3 Administrator and 2 Support Staff, contingent with the approval of the Chancellor.
- The executive screening team is responsible for the identification of 10 to 12 candidates who will be recommended to the LST for additional consideration. The LST will conduct interviews with these candidates and will narrow the finalists to a total of three to five individuals to be recommended to the chancellor, unranked, with a summary of strengths and weaknesses identified for each finalist. District Human Resources will attend all LST meetings and discussions/interviews as the chancellor's designee. All location search team deliberations are to remain confidential.
- The chancellor, in consultation with the vice chancellors, will interview the candidates recommended forward by the LST and identify no more than five individuals to receive additional consideration. At this point, the role of the LST in the search process is complete.
- The chancellor or his designee will plan and facilitate the introductions of the individuals identified in #8 to the college community.
- If visitation is required for the recommended finalists, the chancellor (or designee) will perform the action.
- The District Human Resources Office bears the cost of advertising and direct mailing, visitation costs as necessary in #10 above, and costs related to the chancellor's interview for any candidate. The location is responsible for travel expenses for all other interviews, off-site rental of meeting space (if required) and refreshments.
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