Staff supervising the field trip will need to carry the original "Emergency Information Form" for each student in the group.  Copies of all forms and emergency contact information will be kept in the Campus Police Department’s Office during trip.

It is extremely important that the information provided on the “Emergency Information Forms” be treated with the utmost confidentiality, and thus should be seen only by the faculty/staff. However, it is possible that a medical emergency could arise in which the faculty/staff is incapacitated or unavailable. As a result, all Chaperons must be aware of the location of the “Emergency Information Forms”. Original will be archived in a secure location and copies destroyed following (DCCCD Archive Guidelines).

Staff also needs to have a typed list of all students in the group.

The staff will carry a first aid kit. The recommended items in the group's first aid kit are as follows: multi-size adhesive bandages, adhesive tape, disposable vinyl gloves, gauze pads, tweezers, scissors, cotton balls, a thermometer without mercury or glass, and zip lock storage bags for ice packs.

Students will wear "self-adhesive" or similar badges with the Course name, room number, and the name of the responsible area (e.g. Parent Child Study Center). Do not put the student's name on their badge, there are cases where criminals have used this information to their advantage. Assigning a number to each student's badge is one alternative.

If all students are not accounted for at the time of departure from the field trip site at least one DCCCD employee will remain on the site. The parents or guardians and local authorities will be contacted immediately.