The District provides Notary Bonds to provide protection to those employees who provide notary services for District business. Notary services mainly consist of verifying and witnessing signatures on legal documents.
NOTARY BONDS 20.3.5
A. Bond Fee
The State of Texas establishes the bonding fee for Notary Publics of the DCCCD. Consult the insurance bonding agent or underwriter for current fees.
B. Execution of the Bond
C. Charges
The notary appointment fee is charged to account 11-XX-107080-23722
For Notary applications go to http://www.txnotary.com/.
Instructions for Notaries/Prospective Notaries
1. All departmental requests for appointment of a Texas Notary Public shall be submitted to the Vice President of Business Services, or designee, for approval/disapproval. The Associate Vice Chancellor shall have approval/disapproval authority at the District locations.
2. Please complete the application (front and back) and order form. Note: You must have the “Statement of Officer” section notarized.
3. Complete a Non-PO Miscellaneous Expense Check Request to cover the bonding fee, State filing fee, and notary supplies.
a. With the exception of the LeCroy Center, the bonding and State filing fees should be charged to the following fidelity bond account:
Fund = 11
Location = 02 for Brookhaven; 03 for Cedar Valley; 04 for Eastfield; 05 for El Centro; 06 for Mt. View; 07 for North Lake; 08 for Richland; 10 for District Office; 11 for DSC; 20 for BJP.
Division = 107080
Account = 23722
b. The LeCroy Center’s Charges should be made to: 12-28-028551-23722
c. Notary supplies should be charged to the office supplies account 24201, with the appropriate fund, location, and division number.
4. When you receive the check from District Accounting, send the completed application, forms, and check to:
Notary Public Underwriters Agency of Texas
P.O. Box 140106
Austin, TX 78714.
5. If you have any questions, contact District Risk Management Department at
972-860-4029.
Any claims that arise due to improperly performed notary services should be reported to John King in the Risk Management Department.