Section 20.2.0
Revised 01/04/02

A. DISTRICT SAFETY TEAM    20.2.0

The District Safety Team is composed of representatives from each location. It serves as an open forum to discuss safety issues at each campus. It is designed to facilitate and support safety teams at each location. Meetings are scheduled as needed and approximately once per quarter.

B. CAMPUS/LOCATION SAFETY TEAM    20.2.0

Each campus is required to have an active safety team that meets at least quarterly to discuss and resolve campus safety issues.

1.  The campus safety team is responsible for performing periodic safety inspections.

2.  The primary responsibility for campus safety rests with the campus and the campus safety team.

C. TRAINING   20.2.0

1.  Safety/loss control training will be coordinated by the District Facilities Department, campus safety coordinator, and/or District Risk Management, and will be conducted on an as-needed basis by campus request.

2.  Training for employees in high risk jobs, i.e., those jobs that come into contact with hazardous materials, dangerous tools or machinery, or that have duties relegated to the safety of individuals will begin training as soon as possible after beginning employment. The type of training will be dictated by the employee's responsibilities.

C. INCIDENT REPORTS   20.2.0

1.  Incident reports will be prepared by each location for any incident in which there is the possibility of an insurance claim against the District. This would include but not be limited to the following:

a. reports of student, visitor, or employee injury

b. automobile accidents

c. loss of tangible property

d. employee grievances

e. notice by individuals of the desire to make a claim against the District

2.  These reports will be prepared by the appropriate individual at each location, usually the college nurse or the college police/peace officer.

3.  Reports of employee injuries and employee grievances should be forwarded to both the District Human Resources Office and District Risk Management. All other reports should be forwarded to District Risk Management only.

D. STANDARD PROCEDURE FOR SUBMITTING CLAIMS   20.2.0

1.  Unless otherwise noted within these procedures, all claims (with the exception of Worker's Compensation claims) must be submitted in writing through the Vice President of Business Services (or designee) to District Risk Management within 2 Business days of the date of the incident. District Risk Management is responsible for submitting the claim to the appropriate insurance carrier.

2. Worker's Compensation claims should be forwarded immediately (Maximum 48 hours) to the District Human Resources Office.

E. PAYMENT OF DEDUCTIBLES ON CLAIMS   20.2.0

1. Deductibles on liability and property insurance claims will be paid by the DCCCD location named in the claim. Account 11-XX-107080-23731 will be charged.

2.  Deductibles on student insurance coverage will be paid by the students involved in the claim.

F. DEPOSIT ACCOUNT FOR COLLECTED CLAIMS    20.2.0

Revenues from collected claims will be deposited into the Miscellaneous Income Account 11-XX-000000-17950 or into another appropriate account designated by the College Executive Business Officers.