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Guidelines for Compliance

 

To Avoid Violations of FERPA Rules DO NOT:

  • Use student ID numbers in the public posting of grades.
  • Link the the name of a student with that student's ID# in any public manner.
  • Leave graded tests in a stack for students to pick up by sorting through the papers.
  • Circulate papers, lab reports, or printed class lists with students names and ID# or grades.
  • Discuss the progress of any student with anyone other than that student (including parents) without the student's consent.
  • Provide anyone with a list of students enrolled in your classes for any commercial purpose.
  • Provide anyone with student schedules or assist anyone other than college employees in finding a student on campus.

REMEMBER

  • Access to Colleague does NOT authorize unrestricted use of student data!
  • Records should be used only in the context of official business in conjunction with the educational success of students.

Curiosity does not qualify as a legal right to know.

A Few Important Points

  • Check a student's directory restrictions before you answer any questions.
  • Information may be released with a signed consent from the student.
  • Information viewed on a computer screen should be treated with the same confidentiality as paper records.
  • Be sure to clear your computer screen when it will be unattended.
  • Remember you can find the District FERPA Policy on the Web.

WHEN IN DOUBT

  • DO NOT release information. Consult with the Legal Office.
  • "OOPS" is not acceptable when it comes to disclosure of education records!

What Can Happen if We Violate the Regulations?
Enforcement of the Act has been assigned to the Family Policy Compliance Office within the Department of Education.

The penalty for noncompliance with Federal regulations can be withdrawal of Department of Education funds.