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Initial Mailbox Setup
Log-on Procedures (from your desk)
Log-on Procedures (when away from the District)
Zero Out OptionThis feature allows a caller, when hearing your voice mail greeting, to press zero and be routed to a predesignated person who will answer the call. An example of how your greeting might sound is, “You have reached the mailbox of John Doe. Leave your name and number and I will return your call. If you need to speak to someone immediately, please press zero now."You must contact your telephone coordinator to request that this feature be activated on your mailbox.
Pager Notification for Urgent MessagesThis feature lets mailbox users set up their mailbox to send a call to their pager when a message is urgent. An example of how your greeting might sound is, “You have reached the mailbox of John Doe. Leave your name and number and I will return your call. If this is an emergency, leave your message and then hit the # and 2 keys." When the caller hits # and 2, this marks the message as urgent, and the system will send a page to the user’s pager.
If you wish to initialize this feature:
Distribution Lists (or Private Lists)This feature gives the user the ability to set up individual, private lists, which lets you record one message and send it to all users on the list simultaneously. Each mailbox can have up to 20 private lists.
To set up distribution lists:
To clear out old, deleted messages (from your desk):This feature lets a user clear old, saved messages. Each mailbox will hold approximately 45 messages, which includes new, saved and deleted messages. This feature will only clear out your old, deleted messages in your deleted message folder, not new or saved messages. This needs to be done periodically when you log into your mailbox and are told that your mailbox is full and you have no new messages.
To clear out old, deleted messages: