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Managing Your Emails

 

1) Empty your in-box every day.
Emptying your in-box every day is the most important step you can take to manage your email more effectively. Time management gurus encourage their students to handle a piece of paper as little as possible, preferably only once. The same goal applies to email as well.

When you receive an email, take one of the following actions:

  • Delete.
  • Read and delete.
  • Read, take action, then delete.
  • Read and file for future reference.  
  • Read, take action, then file.
  • File in a "Needs action" file.

2) Read your email at specific times of the day.
Don't allow yourself to be interrupted by the arrival of a new email.