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Sending an email from your dcccd.edu account is similar to sending a letter on DCCCD letterhead. What you say and how you say it is a reflection on this institution. Additionally, your email can be redirected to a third party without your consent.
Following are some tips on how to ensure that you are creating a positive impression and communicating effectively:
1) Analyze the message to determine if email is the most effective delivery method.Sometimes face-to-face communication, memos or Web pages might be more appropriate.
2) Create a brief but compelling subject line.Most readers determine whether to read or delete your email by reading your subject line. If they don't immediately understand how your message will benefit them, they'll delete it. Consider prefacing your subject line with Urgent:, Action: or Info: to help recipients prioritize your message.
3) Use the correct field.
4) Create content that is easy to read and understand.Restrict yourself to one subject per email. This helps recipients manage their email more easily.
5) Reread your email before sending it. Be sure to check for and correct spelling, grammar and punctuation errors and misused words. Additionally, if you are sending an email to a large group of people:
6) When sending copies to a very large list (more than 1,000), consider sending the email out in groups of 500 or fewer. Sending out too many emails at once can overload the system or cause your email message to be captured by SPAM filters before it can be delivered.
7) Avoid sending attachments with your mass email messages to external audiences.If you must send and attachment:
8) Do not use a fake reply address, even if the email is for informational purposes only. Many recipients will not notice your disclaimer asking them not to reply. Then they'll be unhappy because they think you're ignoring them. Also, many servers will reject messages with a fake reply address, so your message won't be delivered.