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Short Term Art Procedures


The Short Term Art policy insures against all risk of physical loss to art objects and semi-precious stones while on exhibit at any DCCCD campus or while in transit. The semi-precious stones must be in locked areas while on display for coverage to be applicable.

By the 5th calendar day of each month, the College fiscal officer or designee, is responsible for submitting a report of all new, previously unreported exhibition art to the Risk Management Department at the District Service Center. The following information must be included on the report:

Name of artist

Title of art work

The medium used (or type of artwork)

The size of the art work

The value of the artwork

The exhibition dates (dates received until no longer at campus)


Claims must be filed within 5 working days of the incident, the College fiscal officer or designee, will provide the following information in writing to the District Service Center Risk Management Department, who will submit it to the insurance claim agency:

Date of damage/loss

Copy of original exhibit report

An estimated value of the damage/loss

An explanation of how the artwork was damaged (campus police report)

A photograph of the damaged artwork