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Dec. 7, 2005
ARTICLE I — NAMEThe name of this organization shall be the Dallas County Community College District Retirees Association.
ARTICLE II — PURPOSE The purpose of this Association shall be to promote the welfare, social, and professional interests of its members; to participate and aid in the civil and educational advancement of our county; to provide support for the DCCCD; and to cooperate with units of retired individuals on all levels.
ARTICLE III — MEMBERSHIP — DUESSection 1. Membership in this Association shall be open to persons designated as eligible for membership under DCCCD Human Resources policies.
Section 2. Association dues shall be payable to the treasurer on an annual basis coinciding with the calendar year (January-December). Payment received from new retirees after June 1 shall apply to the next calendar year.
Section 3. The amount of annual dues shall be set by the Executive Committee with approval of the membership.
ARTICLE IV — OFFICERS AND THEIR DUTIESSection 1. The officers of this Association shall be a president, vice-president, secretary, and treasurer. The past president shall serve as ex-officio adviser and member of the Executive Board.
Section 2. The president acts as spokesman, representative, and leader for the Association, conducts general meetings, coordinates officer responsibilities, provides guidance and direction for the Association, and works with the District and Association membership in the achievement of Association goals and objectives. The president shall also appoint the editor of the newsletter.
Section 3 . The vice-president serves as assistant to the president, assumes duties of the Association President in case he/she is unable to serve; supports the president in the identification of membership needs and serves as Membership Chairman.
Section 4. The secretary keeps an accurate record of meetings and reports regularly to the membership, maintains up-to-date records on all Association members, corresponds with membership, and serves as a clearinghouse for Association news and information. The secretary also works with the District’s manager of retiree relations in keeping Association membership informed and knowledgeable of events, activities, and opportunities.
Section 5. The treasurer maintains financial records of the Association and reports regularly to the membership on the Association’s financial standing; collects monies as appropriate. The treasurer and/or the President shall be authorized to sign Association checks.
ARTICLE V — ELECTION OF OFFICERSSection 1. The president, vice-president, secretary, and treasurer shall be elected in December.
Section 2. A nominating committee composed of three to five members shall be appointed by the President. They shall present a slate of candidates who are members in good standing in time for publication in the fall newsletter to the membership. Previous consent of proposed candidates shall be obtained. The officers shall be elected and installed at the December meeting and assume office at that time.
Section 3. All officers of the Association shall serve a two-year term from the date of election, effective with the 2005 election.
ARTICLE VI — EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of the elected officers and the immediate past president.
Section 2. The executive committee shall direct the programs and formulate the general policies concerning the business of the Association, fill by appointment all vacancies occurring in the executive committee between elections, approve committee chairmen as appointed by the president, and perform such other duties as designated by the membership.
ARTICLE VII — MEETINGSSection 1. The general meetings of the Association shall be held bi-annually.
Section 2. Other meetings may be called as needed.
ARTICLE VIII — COMMITTEESThe president shall create special committees as the occasion demands.
ARTICLE IX — QUORUMFor an executive board meeting, a majority of the executive committee shall constitute a quorum. For general meetings, a majority of the Association members present shall constitute a quorum.
ARTICLE X — PARLIAMENTARY AUTHORITYThe By-Laws of this Association may be amended at any general meeting by a two-thirds vote of members present and voting, provided the proposed amendments have been presented to the members at least one month prior to the voting date.
STANDING RULESStanding Rule 1. An ad hoc committee appointed by the President shall make an annual audit of the financial records of the Association during the month of January.