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Inclement Weather/Other Circumstances

HROG Section:
Work/Life Benefits
Document Title:
Campus Closures due to Inclement Weather and Other Circumstances (i.e., power failures, etc.)
Initial Date Posted:
Spring 2000
Board Approval:
Applies To:
All DCCCD Employees
Source:
District Human Resources
Related TASB Policy:
CGC (local)
Last Date Revised:

Purpose

Colleges and/or District offices may be closed or student activities may be suspended due to inclement weather or other circumstances (power failure, etc.).  Suspension of student-related activities means cessation of classes, registration, graduation or other similar activities.  Closed means total cessation of all work activities. 

Background

Definitions

Eligibility

When we are closed, a number of factors (determined by your employment status - full-time, limited full-time or part-time) govern if the time off should be with or without pay.  These factors are:

Full-time employees - approved inclement weather/other circumstances shall be deemed excused.  No leave time (unless employee is currently on leave without pay) of any type shall be charged.  Full-time employees on approved vacation or sick leave on a day the DCCCD is officially closed due to weather/circumstances will have an appropriate adjustment made to their leave accrual if the approved leave time has been previously input.

Part-time employees - shall be deemed excused without compensation.  However, the location President or designee may approve make-up hours for the employee.

Procedures

  • An employee that is expected to report to work when the location is open and does not report is charged leave or leave without pay if all leave is exhausted.

  • Vacation or sick leave can not be used for absences due to excused inclement weather or other circumstances.  (Exception is the offset of disability benefits.)

  • Reporting of the absence is not required by full-time employees.

  • Full-time employees will be paid regular compensation when the location is officially closed.

  • Part-time employees must indicate the absence on their timesheet.

  • Employees must report to work when the locations officially re-opens during a normal work week.

  • Traveling during inclement weather to report to work is at the employee’s own risk.

Employee Responsibility

HR Responsibility

Exceptions To Policy

Other Notes

Examples:

Scenario A:  The DCCCD closes due to inclement weather at approximately 9:45 a.m.

Part-time and limited full-time professional support staff:

  1. Hourly pay until 9:45 a.m., no pay for inclement weather.

    If the limited full-time employee called in sick, charge sick leave up until 9:45 a.m. and leave without pay after that, because we were officially closed. Part-time faculty who did not report, leave without pay.

    Full-time professional support staff, administrator and faculty.

  2. Full-time professional support staff, administrator and faculty, inclement weather after 9:45 a.m. If a faculty member had a class and did report yesterday, can use extenuating or leave without pay up until 9:45 a.m., Inclement weather for the rest of the day. Administrators and professional support staff, use vacation or extenuating up until 9:45 a.m. if they did not report, inclement weather the rest of the day.

  3. If employee called in sick, inclement weather after 9:45 a.m. Charge rest to sick leave.

Scenario B:  A DCCCD location opens at approximately 10 a.m. due to a power outage.

Limited full-time and part-timer:

  1. No inclement weather/other circumstances pay up until 10 a.m., hourly pay afterward.

    If limited full-time or part-timer worked before 10 a.m regular hourly pay.  Limited full-time called in sick, leave without pay before 10 a.m., sick leave charged after 10 a.m. part-time faculty who could not report for early morning classes - leave without pay.

    Full-time faculty, administrator and professional support staff.

  2. Inclement weather/other circumstances pay up until 10 a.m. If the employee did not report, Inclement weather/other circumstances pay up until 10 a.m., vacation or extenuating after 10 a.m. If the employee called in sick, Inclement weather/other circumstances pay until 10 a.m., sick leave afterward.


Approval: The Chancellor or designee shall be the authority for closing of District offices due to inclement weather. The College Presidents shall have the authority to close college facilities under their supervision, or to suspend student-related activities.

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