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Part-time Employment Guidelines - Non Teacher's Retirement System

HROG Section:
Employment
Document Title:
Guidelines for Part-time Employment - Non-Teacher's Retirement System (TRS/ORP)
Initial Date Posted:
June 15, 2001
Board Approval:
Applies To:
Hourly Employees and Adjunct Faculty who are not TRS/ORP Retirees
Source:
Related TASB Policy:
Last Date Revised:

July 18, 2012
July 26, 2013
August 8, 2013
September 1, 2013
November 20, 2013

Purpose

Part-Time Employment Guidelines with the Dallas County Community College District (DCCCD).

Background

Definitions

Part-Time Employee: Hourly, Adjunct Faculty (Credit and Continuing Education)

Per Board Policy DD (local) a part-time employee is defined as follows, “As to professional support staff, employment in a job, the duties of which require less than 50 percent of the applicable work week. As to contractual personnel, employment requiring the performance of less than 50 percent of a full work load”.

Per Board Policy DD (local) an adjunct instructor is defined as a person employed as a part-time faculty member.”

 

Part-Time Non-Teaching (Hourly):

 

 

A part-time employee may work up to 19.5 hours each week, not to exceed 1014 hours per fiscal year.  There is no longer an alternative option for part-time employees to work full-time hours for up to 4 ½ months.  Effective immediately, no part-time employee may work more than 19.5 hours per week which includes all combined employment.  Part-time employees must discontinue working for the remainder of the fiscal year once they reach 1014 hours.

Hours worked each month are submitted electronically via an on-line timesheet by the employee and forwarded electronically to the supervisor for approval and processing.

Part-Time Teaching (Adjunct):

 

Adjunct Faculty Credit (Non-TRS)
Effective Fall 2013, an adjunct faculty member may only teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week) according to Teachers Retirement System guidelines. 

However, DCCCD guidelines allow an adjunct faculty member to only teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week) during the fall and spring semesters.  Adjunct faculty who teach during the summer terms and/or non-traditional terms, i.e., winter term, May term, etc., may teach one (1) 3-hour or one (1) 4-hour credit course during any of the terms listed above.

Workload is calculated using the clock hour grid based on the number of contact hours to be taught.  However, the appropriate grid/chart, related to the type of teaching arrangement, should be used to calculate payment.  An adjunct instructor’s workload includes class preparation and teaching assigned classes, student consultation, conducting examinations, and submission of grades to the college.  Like full-time faculty, activities may vary for non-traditional instruction.  The adjunct instructor will be compensated for additional activities as assigned.

When an adjunct instructor teaches more than nine (9) contact hours they will be considered full-time employees for TRS purposes.  These employees are required to participate in TRS and are eligible for insurance through the Employee Retirement System (ERS).  Costs associated with these benefits will be charged to the college responsible for placing the employee over the nine (9) contact hour limit.  Repeated or consistent occurrences in this exception will likely cause full responsibility for all benefits (i.e., no staff benefit allowances on benefit allocations) for the college causing the exception.

When working for multiple locations, the location entering the employment contract in Colleague last will be the responsible party. 

Adjunct Faculty-Continuing Education (CE):
A non-credit adjunct instructor is allowed to work a maximum of 1014 hours of combined work per fiscal year.  Under no circumstances may they work more than 19.5 hours per week.

Continuing education adjunct work hours are documented on their extra service contract or submitted via electronic timesheet.  Electronic timesheet(s) will have to be submitted by the employee, electronically, to the supervisor for approval and processing.

Combined Employment
Hours for part-time employees working in multiple positions throughout the district will be added for a cumulative total which may not exceed 19.5 hours per week or 1014 hours per fiscal year. 

Part-time employment shall not increase the load of part-time employees so as to become full-time employees through the combined use of part-time (hourly), adjunct-credit, adjunct-continuing education and/or substitute teaching.  A part-time employee who reaches the maximum allowable hours (1014 per fiscal year) must discontinue working in any part-time capacity for the remainder of the fiscal year.

Semester Workload:  A division of an academic year; the time during which educational institutions hold classes.  Length may vary and load is calculated separately for the fall and spring semesters, summer terms and each term of non-traditional length, i.e., may term, winter term, etc.

Clock Hour Grid:  Used to calculate workload for non-TRS/ORP adjuncts.  During each of the semesters, sessions or terms, adjuncts may teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week). Per TRS guidelines, lecture and lab hours are counted as two (2) clock hours (example:  3 lecture/3 lab hours equate to 12 clock hours per week).

Clock Hour Grid For TRS Purposes

 

 

 

 

 

  

L

E

C

T

U

R

E

  

  

0

1

2

3

4

5

6

7

8

9

   0 2 4 6 8 10 12 14 16 18
L 1 2 4 6 8 10 12 14 16 18
   2 4 6 8 10 12 14 16 18
A 3 6 8 10 12 14 16 18
   4 8 10 12 14 16 18
B 5 10 12 14 16 18
   6 12 14 16 18
S 7 14 16 18
   8 16 18
   9 18

 

Contact Hour: An instructional unit of time each week during a semester that a student has contact with an instructor; includes both lecture and laboratory time.

Contact Hour Chart:  Used to determine workload factors for courses listed in the course master and catalog with “contact hour” designations.  Example:  90 contact hours 

 

Contact Hours to % Load Chart
(Regular Semester)

Use the following chart to determine workload factors for courses listed in the course master and catalog with “contact hour” designations (e.g., 90 contact hours):

 

 

Contact Hours/Semester Percentage
30 9%
60 19%
90 28%
120 37%
150 47%
180 56%
210 66%
240 75%
270 84%
300 94%
330 103%

 

 

 

 

 

 

Fiscal Year:
The fiscal year begins September 1 and ends August 31.

Eligibility

Procedures

Employee Responsibility

HR Responsibility

Exceptions To Policy

Other Notes