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Business and Travel Monthly Rates

HROG Section:
Administrators
Document Title:
Administrator Business and Travel Monthly Rates
Initial Date Posted:
Jan. 28, 2003
Board Approval:
Applies To:
Full-time Administrators
Source:
District Human Resources
Related TASB Policy:
Last Date Revised:
Sept. 1, 2007
Sept. 1, 2011 (business and travel has been reduced by half)

Purpose

The district grants a monthly travel allowance to administrators to offset routine expenses incurred in conducting district business.

Background

Definitions

Administrator* is considered to be a benefits-eligible employee serving in an administrative position in a contracted capacity.

Routine expenses are those out-of-pocket expenses which occur as a part of performing regular DCCCD work, including but not limited to: parking fees, lunch meetings, automobile expenses, etc.
 
Supporting documentation includes, but is not limited to, receipts, calendar pages, mileage summaries for 60-90 day periods.

*Some grant-funded appointments require that personnel be reimbursed through the in-county travel process rather than receiving a monthly travel allowance. This is communicated with the individual upon placement into the grant-funded administrative role.

Eligibility

Procedures

Standard rates for business and travel are assigned for each salary band as follows:


Band I $47.50 per month
Band II $62.50 per month
Band III $75.00 per month
Band IV $90.00 per month
Band V $117.50 per month
Vice Presidents $117.50 per month
Unband (without
Vice Chancellor/
Presidents)
$202.50 per month
Vice Chancellors
Presidents
$255.00 per month

















To request a rate other than those outlined above:

a. For a new hire: The location CEO must submit a written request to document the requested amount and the justification as an attachment to the "goldenrod" form.

b. For a continuing employee: The location CEO must submit a written request, accompanied by supporting documentation for the change, on or about July 15 in order to be effective on Sept. 1.

Employee Responsibility

HR Responsibility

District Human Resources is responsible for:

a. Reviewing requests.
b. Summarizing impacts.
c. Presenting a recommendation for action to the vice chancellor of Human and Organizational Development.
d. Preparing necessary board recommendations and backup.
e. Documenting decisions and maintaining the backup for approved changes.
f. Periodic review of assigned rates and recommendations for changes.

Location human resources is responsible for:

a. Input of payroll changes as necessary.

Exceptions To Policy

Business and travel expenses are not paid during sabbatical leave. (DEE [regulation])

Other Notes

Related Links