Bypass navigation bar Search Home

Sign In

Travel Time for Non-Exempt Employees

HROG Section:
Compensation
Document Title:
Travel Time for Non-Exempt Employees
Initial Date Posted:
March 28, 2012
Board Approval:
Applies To:
DCCCD Employees
Source:
District Human Resources
Related TASB Policy:
DEA (Regulation)
Last Date Revised:

Purpose

The principles which apply in determining whether time spent in travel is compensable time depends upon the kind of travel involved Under the Fair Labor Standards Act (FLSA).  The FLSA is administered and enforced by the Wage and Hour Division of the Employment Standards Administration.  Time spent traveling during an employee’s normal work schedule is considered work time and the employee must be paid for this travel time.  Generally, time spent commuting is not work time.

Workweek:

The workweek ordinarily includes all time during which an employee is necessarily required to be on the employer’s premises, on duty or at a prescribed work place.  “Workday”, in general, means the period between the times on any particular day when such employee commences his/her “principal activity” and the time on that day at which he/she ceases such principal activity or activities.  The workday may therefore be longer than the employee’s scheduled shift, hours, tour of duty, or production line time.

Home to Work Travel:

An employee who travels from home before the regular workday and returns to his/her home at the end of the workday is engaged in ordinary home to work travel, which is not work time.

Home to Work on a Special One Day Assignment in Another City:

An employee who regularly works at a fixed location in one city is given a special one day assignment in another city and returns home the same day.  The time spent traveling to and returning from the other city is work time, except that the employer may deduct/not count that time the employee would normally spend commuting to the regular work site.

Travel That is All in a Day's Work:

Time spent by an employee in travel as part of their principal activity, such as travel from job site to job site during the workday, is work time and must be counted as hours worked.

Travel Away from Home Community:

Travel that keeps an employee away from home overnight is travel away from home.  Travel away from home is clearly work time when it cuts across the employee’s workday.  The time is not only hours worked on regular working days during normal working hours but also during corresponding hours on nonworking days.  Bona fide meal periods (typically 30 minutes or more) generally need not be compensated a work time.  As an enforcement policy the Division will not consider as work time spent in travel away from home outside of regular working hours as a passenger on an airplane, train, boat, bus or automobile.

Background

Definitions

Eligibility

Procedures

Employee Responsibility

HR Responsibility

Exceptions To Policy

Other Notes

When travel time is counted as actual work time for Non-exempt employees, per the FLSA, all work hours beyond 40 hours per week must be paid at time and half or the employee given compensable time at the time and a half rate. All other rules and guidelines regarding overtime pay under the DOL FLSA and compensable pay as outlined under the District’s Overtime and Comp-time policy still adhere.

Related Links