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Supplemental Employment

HROG Section:
Compensation
Document Title:
Supplemental Employment
Initial Date Posted:
June 5, 2002
Board Approval:
Sept. 2, 2008
Applies To:
Full-time Faculty, Administrators and PSS
Source:
District Human Resources
Related TASB Policy:
DJ (local)
Last Date Revised:

Summer, 2006
April 1, 2003 (replacing June 5, 2002 document 
Sept. 4, 2007 (CCAB)
April 4, 2008
Nov. 22, 2011
March 26, 2012 (CCAB)
July 25, 2012
Sept. 1, 2012
February 13, 2013
September 1, 2013
May 9, 2014

Purpose

As authorized in DJ (Local), agreements for supplemental employment may be made with contractual personnel for the performance of duties in summer school, evening colleges, or other assignments beyond the regular contract. Such service shall be compensated at rates established by the Board. The Chancellor is authorized to approve such agreements and may establish procedures for the delegation of such authority.  Supplemental employment applies exempt DCCCD faculty, administrative and professional support staff who may take on additional assignments/duties beyond the regular scope of their position.  Non-exempt employees may not teach in an adjunct position.

Background

Definitions

Contact Hours:  An instructional unit of time in which a student has contact with an instructor; includes both lecture and laboratory time.

Credit Hours:  The unit of credit earned for course work.  Each college course is worth a certain number of credit or semester hours.  This number is determined by the type of class and the number of hours the class meets per week.  For example, a three (3) credit hour class, i.e., English, history, etc., meets three (3) hours per week during the fall/spring semester; a four (4) credit hours class, i.e., science, languages, etc., meets six (6) hours per week.

Semester:  An academic term describing a division of an academic year, the time during which educational institutions hold classes.  Length may vary and load is calculated separately for fall, spring, summer semesters and each semester of non-traditional length, i.e., may term, winter term, etc.

Workload:

Full-time Faculty:  A full-time instructor’s contractual workload is a minimum of 30 hours each week on campus. A full-time instructor’s workload shall include a teaching assignment that normally shall not exceed 15 credit hours, posted office hours spread throughout a week, and campus time that may include, but is not limited to service on committees, meetings, special projects, student consultation, grading, class preparation, registration, commencement, and similar activities.

The performance of these activities may vary for nontraditional instruction such as distance learning that may not require on campus instruction.  A normal teaching assignment may also include evening and weekend classes.  The Chancellor shall establish equivalent teaching assignments for lab hours, self-paced instruction, and other non-traditional modes of instruction.

Part-time Faculty-Credit (Adjunct): 

A part-time instructor’s workload is a maximum of 14.7 hours each week on campus (49 percent of a full-time instructor’s workload). A part-time instructor’s workload shall include preparing for and teaching assigned classes, providing consultation to students, conducting examinations, and submitting grades to the college. Like a full-time instructor, activities may vary for nontraditional instruction. The College District shall compensate part-time instructors for additional activities as assigned.

Part-time Faculty-Continuing Education (CE) (Adjunct):

A non-credit adjunct instructor is allowed to work a maximum of 1014 (less than one-half time) hours per fiscal year.  The maximum number of contact hours per week for adjuncts paid hourly is 19.5 hours.

Combined Supplemental Employment

Part-time Hourly, Adjunct Credit Faculty, Adjunct Continuing Education Faculty and/or Substitute Faculty may work a combined maximum of 1014 hours per fiscal year (hours include the cumulative total of all part-time positions worked at all District locations).  An employee who reaches the maximum allowable hours (1014 per fiscal year) must discontinue working in any part-time capacity for the remainder of the fiscal year. 

Exception:  A College President or designee may grant an exception when the college requires an adjunct instructor to exceed the allotted hours.

Note:   A part-time instructor’s workload shall include preparing for and teaching assigned classes, providing consultation to students, conducting examinations and submitting grades to the college.  Like a full-time instructor, activities may vary for non-traditional instruction. 

Eligibility

Supplemental compensation may be earned for:

Assignment to a special project (for extra pay) during the normal workday as approved by the President or Chancellor, dependent upon the location of the employee.  The normal workday is generally between 8 a.m. and 5 p.m. on weekdays, except as approved by the President or Chancellor, as appropriate.

Procedures

Supplemental Guidelines and Workload Interpretations 
The following grid is used to determine workload factors for courses listed in the course master and catalog with "lecture/lab" designations* (e.g. 3 lec., 3 lab): 
                
                              (Regular Semester)
                               LECTURE HOURS

 

 

 

0

.5

1

2

3

4

5

6

7

8

9

10

 

0

0%

3%

7%

13%

20%

27%

33%

40%

47%

53%

60%

67%

 

1

4%

-

11%

18%

24%

31%

38%

44%

51%

58%

64%

 

 

2

9%

-

16%

22%

29%

36%

42%

49%

56%

62%

 

 

L

3

13%

-

20%

27%

33%

40%

47%

53%

60%

67%

 

 

A

4

18%

-

24%

31%

38%

44%

51%

58%

64%

 

 

 

B

5

22%

-

29%

36%

42%

49%

56%

62%

 

 

 

 

 

6

27%

-

33%

40%

47%

53%

60%

67%

 

 

 

 

H

7

31%

-

38%

44%

51%

58%

64%

 

 

 

 

 

O

8

36%

-

42%

49%

56%

62%

 

 

 

 

 

 

U

9

40%

-

47%

53%

60%

67%

 

 

 

 

 

 

R

10

44%

-

51%

58%

64%

 

 

 

 

 

 

 

S

11

49%

-

56%

62%

 

 

 

 

 

 

 

 

 

12

53%

-

60%

67%

 

 

 

 

 

 

 

 

 

13

58%

-

64%

 

 

 

 

 

 

 

 

 

 

14

62%

 

 

 

 

 

 

 

 

 

 

 

 

15

67%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The following chart is used to determine workload factors for courses listed in the course master and catalog with "contact hour" designations (e.g. 90 contact hours):

 

 

Contact Hours/Semester

Percentage

30

9%

60

19%

90

28%

120

37%

150

47%

180

56%

210

66%

240

75%

270

84%

300

94%

330

103%

 

 

District Personnel may be selected from time to time to assume additional duties for extra compensation (an "overload"). In making such selection, the administrator shall consider the employee's ability to perform their regular duties and the duties of the supplemental agreement, along with the specific limitations and restrictions contained in the following paragraphs of this memorandum.

Supplemental employment of DCCCD employees during the academic year is compensated as follows: 

Assignment/Workload Regulations Compensation
Administrators Teaching
(Band 3 and above, President or Chancellor approval is required depending on location
of administrators.)
Supplemental employment of administrators shall not exceed 14.7 hours/week.
$721.44 per unit 
Fulltime Faculty teaching overload $721.44
per unit
Professional Support Staff Teaching (*Note: Equivalent Community Service rate may be used as applicable).  Supplemental employment of professional support staff employees shall not exceed 14.7 hours/week. $721.44
per unit

Note:  An approved adjusted work schedule is required each time an administrator or a professional support employee teaches a class during their normal working hours. 

The adjusted work schedule must be approved by the location Cabinet member and submitted to the location HR office with the signed extra service contract, prior to the start of the class(es) to be taught.  Adjusted work hours will documented and tracked via location tracking mechanisms to clearly document the adherence of the incumbent to the adjusted work schedule.  For example, a timesheet may be utilized to track time used and given back.  It is the responsibility of the supervisor to regularly monitor the arrangement to assure that the adjusted work schedule is adhered to.

The adjusted work schedule will be kept on file with the Extra Service Contract.

These amounts, defined as the minimum dollar per band, may be used for employees performing supplemental duties as listed. Please note that for all categories listed, the minimum hourly rate is to be used in accordance with the job title code assigned for the position.

 

Position Rate of Pay
Administrators or faculty supervision supplemental
administrative responsibilities (includes Saturday
supervision). Please note the following:

-Not to exceed 140 hours per semester.

-These categories and rates are not to be used in lieu of assignment to an existing job title
code/description on the PSS schedule.
$20.20 Band I
$23.28 Band II
$26.19 Band III
$29.10 Band IV
$35.78 Band V

 

 

Employee Responsibility

HR Responsibility

Exceptions To Policy

 

Please note the location CEO/President must approve all exceptions. The location CEO/President will provide information on exception to the Chancellor.

 

 

If an instructor's workload is not reasonably measurable by current guidelines, the instructor will be compensated as determined by the Vice President and President and District Human Resources in accordance with these guidelines.

Exceptions to Use of the "Lecture/Lab" Grid: The "contact hour" chart is used to determine workload factors for physical education (P.E.) activity courses. In this provision PE activity course means a course of instruction which is primarily non-lecture and in which psychomotor skill development is emphasized as illustrated by, but not limited to, golf, tennis and weight training.

Other Notes

Equivalencies and Restrictions:
The following equivalencies, exceptions and restrictions have been established: 

  • Large-Group Instruction (LGI): Normal class size for a single section plus 10 percent, times 2 for double LGIs or times 3 for triple LGIs. Enrollment should be 70-110 percent of the resulting number. "Normal" is regarded as the usual size of a course in a given discipline on a given campus. 
  • Supervision of Instructors: Fifteen (15) instructors is the equivalent of one three credit hour course load (one instructor is equal to 4 hours of supervision).
  • Open-lab Instruction: No limitation on number of students; however instruction (as supplemental employment) shall not exceed seven credit hours per term.
  • Cancellation of a Credit Class This provision applies to supplemental and part-time employment only.
  • If a credit class meets at least once and is canceled, the District shall compensate the instructor not to exceed eight contact hours at the appropriate extra service rate.