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Supplemental Employment Credit Lecture/Lab Not Participating With TRS or ORP

HROG Section:
Compensation
Document Title:
Workload Guidelines for Supplemental Employment Credit Lecture/Lab Classes
Initial Date Posted:
July 26, 2013 (effective: Fall 2013)
August 8, 2013
Board Approval:
Applies To:
Adjunct Faculty - Not participating in TRS or ORP
Source:
Related TASB Policy:
DJ (LOCAL)
Last Date Revised:
September 1, 2013
November 20, 2013
February 27, 2014

Purpose

To provide workload guidelines for supplemental employment.

These guidelines apply to individuals employed as adjunct faculty in the DCCCD who do not participate in the Teachers Retirement System (TRS) or the Optional Retirement Program (ORP).

Background

Definitions

Semester Workload:  A division of an academic year; the time during which educational institutions hold classes.  Length may vary and load is calculated separately for the fall and spring semesters, summer terms and each term of non-traditional length, i.e., may term, winter term, etc. 

Clock Hour Grid:  Used to calculate workload for non-TRS/ORP adjuncts.  During each of the semesters, sessions or terms, adjuncts may teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week). Per TRS guidelines, lecture and lab hours are counted as two (2) clock hours (example:  3 lecture/3 lab hours equate to 12 clock hours per week).

Fiscal Year:
The fiscal year begins September 1 and ends August 31.

Work Limitations:
Effective Fall 2013, an adjunct faculty member may only teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week) according to Teachers Retirement System guidelines. 

However, DCCCD guidelines allow an adjunct faculty member to only teach a workload of nine (9) contact hours or less each week (18 clock hours or less per week) during the fall and spring semesters.  Adjunct faculty who teach during the summer terms and/or non-traditional terms, i.e., winter term, May term, etc., may teach one (1) 3-hour or one (1) 4-hour credit course during any of the terms listed above.

Workload is calculated using the clock hour grid based on the number of contact hours to be taught.  However, the appropriate grid/chart, related to the type of teaching arrangement, should be used to calculate payment.  An adjunct instructor's workload includes class preparation and teaching assigned classes, student consultation, conducting examinations and submission of grades to the college.  Like full-time faculty, activities may vary for non-traditional instruction.  The adjunct instructor will be compensated for additional activities as assigned.

When an adjunct instructor teaches more than nine (9) contact hours they will be considered full-time employees for TRS purposes.  These employees are required to participate in TRS and are eligible for insurance through the Employee Retirement System (ERS).  Costs associated with these benefits will be charged to the college responsible for placing the employee over the nine (9) contact hour limit.  Repeated or consistent occurrences in this exception will likely cause full responsibility for all benefits (i.e., no staff benefit allowances on benefit allocations) for the college causing the exception.

When working for multiple locations, the location entering the employment contract in Colleague last will be the responsible party. 

Equivalencies and Class Cancellations:

Supervision of Instructors in Credit Classes: Fifteen (15) instructors is the equivalent of one (1) three credit lecture hour course (one instructor is equal to 4 hours of pay for supervision).

Cancellation of a Credit Class: If a credit class meets at least once and is canceled, the District shall compensate the instructor not to exceed eight (8) contact hours at the appropriate extra service rate. If the class does not meet at least once, no compensation will be paid. 

Clock Hour Grid For TRS Purposes

  

L

E

C

T

U

R

E

  

  

0

1

2

3

4

5

6

7

8

9

   0 2 4 6 8 10 12 14 16 18
L 1 2 4 6 8 10 12 14 16 18
   2 4 6 8 10 12 14 16 18
A 3 6 8 10 12 14 16 18
   4 8 10 12 14 16 18
B 5 10 12 14 16 18
   6 12 14 16 18
S 7 14 16 18
   8 16 18
  9 18

 

Clinical and Laboratory Assignments:
Workload:  Part-time instructors performing clinical and laboratory instruction within medical facilities covered under Board of Trustees approved clinical and laboratory instruction agreements are paid according to the following guidelines: 
A.    Computation of Clinical and Laboratory Instructional Load:  Part-time instructor loads will be computed using the following grid based on the number of clinical or laboratory hours taught.  Payment will be computed using the approved unit rate for part-time instructors.

Workload Computation Grid - Laboratory and Clinical Assignments
Supplemental Employment and Part-time Employment
(Number of Laboratory or Clinical Hours Assigned)

Lab Hours

Percent of Load

1 3.06%
2 6.13%
3 9.19%
4 12.25%
5 15.32%
6 18.38%
7 21.44%
8 24.50%
9 27.57%
10 30.63%
11 33.69%
12 36.76%
13 39.82%
14 42.88%
15 45.95%
16 49.00%

 

B. Special Training, Orientation and Administrative Requirements: Special Training, Orientation and Administrative Requirements: Adjunct instructors are compensated to attend mandatory training, orientations and administrative conferences as prescribed by the DCCCD Board of Trustees approved clinical and laboratory instruction agreements. Workload assignments must be approved by the instructional dean where the clinical or laboratory training curriculum is assigned and will be in accordance with the paragraphs below.

A Special Employment Agreement form will be prepared covering training, orientation and administrative requirements to be performed. Work hours are documented on a monthly time sheet and will be paid at the approved part-time hourly rate.

Special Training Requirements:
Adjunct instructors may be paid up to 12 clock hours per semester to attend required training and orientation sessions related to:

  • Clinical facility and technology orientation provided by the contracting facility for first-time instructors; and for continuing faculty when significant changes occur that might affect the student program success.
  • Orientation related to facility standards and compliance issues in areas such as Medicare participation and commission standards applicable to the facility.


C.  Special Administrative Requirements:
Adjunct instructors may be paid to attend administrative and work unit management meetings.

  • Unit Team meetings, not to exceed 8 clock hours per semester.
  • Clinical assignments, chart documentation follow-up and related operating conferences, not to exceed 45 clock hours per semester.

Artist in Residence:

Applied Music Courses 

Compensation: The following guidelines are used to determine extra service or load compensation for adjunct faculty:

1100-Level Applied Music Courses:

 

No. of
Students

Contact 
Hours

Self
Practice

Total Hour(s)

Extra-Service
Compensation

1 .5 .5 1 $360.72
2 1.0 1.0 2 $721.44
3 1.5 1.5 3 $1,082.16
4 2.0 2.0 4 $1,442.88
5 2.5 2.5 5 $1,803.60
6 3.0 3.0 6 $2,164.32
7 3.5 3.5 7 $2,525.04
8 4.0 4.0 8 $2,885.76
9 4.5 4.5 9 $3,246.48
10 5.0 5.0 10 $3,607.20
11 5.5 5.5 11 $3,967.92
12 6.0 6.0 12 $4,328.64
13 6.5 6.5 13 $4,689.36
14 7.0 7.0 14 $5,050.08
15 7.5 7.5 15 $5,410.80
16 8.0 8.0 16 $5,771.52
17 8.5 8.5 17 $6,132.24
18 9.0 9.0 18 $6,492.96

 

 Students enrolled for 1100-level applied lessons receive one (1) 30-minute private lesson (.5 lecture hour) per week.  An additional half hour of self-practice is required of the student.  Compensation Calculation: .5 X 16 weeks X $45.09 per hour compensation = $360.72 per semester.

2200-Level Applied Music Courses:

 

No. of
Students
Contact
Hours
Self Practice Total Hour(s) Extra-Service
Compensation
1 1.0 1.0 2 $721.44
2 2.0 2.0 4 $1,442.88
3 3.0 3.0 6 $2,164.32
4 4.0 4.0 8 $2,885.76
5 5.0 5.0 10 $3,607.20
6 6.0 6.0 12 $4,328.64
7 7.0 7.0 14 $5,050.08
8 8.0 8.0 16 $5,771.52
9 9.0 9.0 18 $6,492.96

 

Students enrolled for 2200-level applied lessons receive one (1) 60-minute private lesson per week (1.0 lecture hour) per week.  An additional hour of self-practice is required of the student.  Compensation Calculation: 1.0 x 16 weeks x $45.09 per hour compensation = $721.44 per semester.

Exceptions to Policy:

*Student Drops: An instructor shall devote the time specified in this column (based on number of student drops) to the performance of the following. Division Dean approval is required.

(1) Recital or concert performance.

(2) Additional lessons to remaining students.

(3) Participation in music juries.

(4) Guest lecturer in class or with ensemble.

(5) Assist with recruiting or special projects, such as piano competition and UIL hosting.

(6) Attend student recitals.

(7) Other duties as assigned by the division chairman.

Distance Learning: Load for distance learning classes are based on the maximum contact hours regardless of the number of students enrolled in the class.

Technical Work Experience (Co-Op): Instructors in cooperative education, practicum's and internships are paid according to the following guidelines.

a. Seminar: Seminars are required in cooperative education and optional in practicum's and internships. Compensation for instructor coordinators who teach seminars is $45.09 per contact hour as follows:

 

Credit Hours

Contact Hours

Compensation

Equivalent % Load Time

1

16

$721.44

7%

2

32

$1,442.88

13%


b.
Work Experience/Practicum/Internships: The following grid is used to calculate faculty load and compensation for cooperative education, practicum's and internships 

No. of Co-op Students

Equivalent Credit Hours

Equivalent % Regular Load

Compensation

1

0.30 1.8 $216.43
2 0.60 3.6 $432.86
3 0.90 5.4 $649.30
4 1.20 7.2 $865.73
5 1.50 9.0 $1,082.16
6 1.80 10.8 $1,298.59
7 2.10 12.6 $1,515.02
8 2.40 14.4 $1,731.46
9 2.70 16.2 $1,947.89
10 3.00 18.0 $2,164.32
11 3.30 19.8 $2,380.75
12 3.60 21.6 $2,597.18
13 3.90 23.4 $2,813.62
14 4.20 25.2 $3,030.05
15 4.50 27.0 $3,246.48
16 4.80 28.8 $3,462.91
17 5.10 30.6 $3,679.34
18 5.40 32.4 $3,895.78
19 5.70 34.2 $4,112.21
20 6.00 36.0 $4,328.64

 

c. Clinical Work Experience: Based on guidelines specifically adopted for nursing and health professions.

The DCCCD will not pay for additional students if the enrollment increases after certification date. In the event enrollment drops to zero, the payment will cease.

Combined Employment:

Combining hours worked in multiple part-time positions which results in a workload equivalent to a full-time employee is prohibited.

Part-time employees may work a maximum of 1,014 hours per fiscal year for all positions combined. 

Eligibility

Procedures

Employee Responsibility

HR Responsibility

Exceptions To Policy

Other Notes